Hello, and good of you to learn more of Khronos. Open the menu on the right side to search for your desired topic, or just browse through the different sections below.

As Khronos expands with new features, we update our help-section... so watch this space, or sign up for our newsletter to get notified of new help sections.

Khronos gives you the option to structure your projects into stories and tasks (for that, see below), but you don't have to. Sometimes, you just want to take a quick note as a to-do item. Here is how to do that in Khronos:

That's it - just enter the text in the free text field, and press enter. As shown, you can order your to-do items by drag and dropping them. When you click on the "To do" menu-item on the left side, you'll see an your past and present to-do items, with the possibility to sort them and filter them.

You do tasks, probably as a part of a goal you want to accomplish, within a certain project for a particular client.
Similarly, Khronos files your tasks:

clients          projects          stories          tasks

A client can be anybody. A paying customer, your friend, a company, yourself, anyone who you do something for. It's basically just an archive for contact data, and stuff you did for them. For clients, you do one or more projects. Take, e.g., designing and building a website: it's not a trivial project, and it can be divided any many stories. A story is basically a container around related tasks. Building on the website example, a story could be implementing the user interface. It's a big task, which can be divided into a lot of sub tasks you need to tick off, before the story is done. For example, implementing that button that takes you to the homepage could be an individual task.

clients          projects          stories          tasks

A client can be anybody. A paying customer, your friend, a company, anyone who you do something for. It's basically just an archive of for contact data, and stuff you did for them. Below you can see how a client is "created" and managed.

That's it. And now, with a new client created, you can start to add projects. When you want to edit a client, just click the edit button for the relevant client in the client list, or on the client page itself. Clients are associated with projects and invoices. We'll concentrate on the projects first.

clients          projects          stories          tasks

There are different ways to add a project, but as shown in the video below, one way is to use the "add project" button in the project enumeration on the client's page:

Only the name of the project is required; description, start and end dates are optional. After adding the project, the project should be visible at your client's page, and via the "Projects" option in the main menu.

It might be interesting to note that projects can be assigned to users, via the "assign to users" button. This determines who can work on the project, and who gets notified (by mail) about project content changes.

Projects can hold:

  • documents; so that you have a convenient and logical place to attach the documents you need for completing the project,
  • time logs; to track (if so desired) how much time you spent on a project - for billing purposes, or just for your own time management,
  • stories; which are the things you want to achieve in your project.

We'll focus on stories below, as they are the section you'll spend the most time.

clients          projects          stories          tasks

You can think of a story as a self-contained part of a project. If the project is to deliver a new website, a story could be arranging the hosting of that website. Or, if the project is the further development of a website, a story could be the implementation of a new feature.

So, the stories are the relatively independent things you need to do, to accomplish the project.

There are different ways to create a story, but the most common one is via the project page, like shown below:

Only the name of the story is required; description is optional. After adding the story, the story should be visible on the project's page. Next to the name, also the status of "effort points" is indicated - how many effort points are still open, in progress or done. These effort points are calculated based on the tasks you'll assign to this project. Given that the project has no tasks yet, all these statuses will indicate a "0".

Note that people assigned to your project, and designated as story agents, can add and edit stories. People assigned with the task agent role, can add and edit tasks on those stories. Below you'll find what tasks are, and how they relate to stories.

clients          projects          stories          tasks

The same way a story is a part of a project, a task is a part of story. The tasks associated to a story are the steps that need to be done to accomplish the goal of the story.

To indicate the urgency of a task, you can set it's priority to either low, medium or high.

A task can be assigned a status: open (nobody picked up the task yet), in progress (somebody is working on it) and done (the task is finished)

To keep track of how much work still needs to be done to finish a story, a task can be assigned effort points. It's a virtual measure that you can determine yourself - most commonly, people like to interpret as hours of work needed to complete the task.

Tasks are added via the story board (the overview page of a story), as shown below:

Your new task will appear on the story board page in the "open"-column, and its effort points will be taken into account in the different report options for burn down rates, and remaining open work.

To set an open task to in progress, simply press the in progress button, or drag and drop the task into the relevant column:

Tasks are where the real work gets done. Sometimes, that means you can have the wish to add comments as notes to the task at hand, or as notes if you are transferring the task to a different user. To do so, press the comments button, and the task will open "full-screen", with the lower section containing the comment thread. To add a comment, press add comment.